Ponsonby Cruising Club

A 400 m2 room with in-room Bathroom facilities, air conditioning and access to the Marquee Room & our outdoor deck. The Harbour View Lounge is ideal for your Corporate events.

CAPACITY: Up to 100 in a theatre-style layout, perfect for a Classroom for 50+ or a more intimate 10-20 in a U-Shape presentation. The room is very flexible.

USE: Available for either a Half Day [4 - 5hrs] or a Full Day [8hrs].

COST: Dependent on numbers, from $600 - $900 for a non-bar events.

FLOORPLANS: Theatre-style, Classroom, Boardroom, U-Shape or Open Plan.

AUDIO VISUAL / IT: WIRELESS MICROPHONE [$60] • DATA PROJECTOR & LARGE SCREEN [$120]
SOUND SYSTEM [FREE] • WIFI [HIGH SPEED & FREE] • 50" TV [FREE]

ENVIROMENTAL: AIR CON / HEATING

Included
Complimentary arrival Tea & Coffee • Parking Permits for your guests
Access to 2 Restricted Carparks for Guest Speakers/Facilitators • Free WiFi

CAPACITY: Up to 100 in a theatre-style layout, and 200 for a Bar Service event.

USE: Available for either; a Twilight [6hrs] a Full Evening [8hrs] or Meeting [4hrs]

BAR: Fully stocked & staffed.

COST: Dependent on numbers, from $600 for a non-bar events. up to $2500 for Bar Service events.

FLOORPLANS: Dinner-style or Open Plan. Theatre Style for AGMs & Meetings

SETUP/DECORATION ACCESS: UPTO 3hrs before guest arrival [$300] • for large events this can be scheduled the day prior.

CATERING: Full use of our MARQUEE Room, GALLEY & KITCHEN for Food Service. A caterer's dream.

AUDIO VISUAL / IT: SOUND SYSTEM [DIGITAL & FREE] • WIFI [HIGH SPEED & FREE] • 50" TV [FREE]

ENTERTAINMENT: Perfect for Bands, DJs or Playlists

ENVIROMENTAL: AIR CON / HEATING

Included
Access to 2 Restricted Carparks for You & your Caterer • Free WiFi • Staff • Cleaning • Special License*

Parking

Q: Is there easy access to the motorway? Yes, we have easy on/off access to the motorway system.

Q: Will there be parking available for my guests? Yes, with daytime events, we offer complimentary Parking Permits for your guests. On weekdays, these Permits allow parking between 8.00 am and 4.00 pm.

Q: How do my guests apply for a Parking Permit? At the start of your event, we provide complimentary Tea & Coffee (Dilmah Tea & Havana pour-over). This is an ideal opportunity for them to enter their details on the iPads within the room.

Q: Can my guests park anywhere? No, they can park in any White spaces around the marina. They can not park in the Yellow spaces behind our building.

Q: Is there parking on the weekends? Yes, there is plenty of free parking in the white-lined parking spaces near the venue, and Permits are not required.

Facilities

Q: Do your Room Rates include GST? No

Q: What does the Room Hire include? Great question, Cleaning, Car Parks, Staff and when required, The Special License.

Q: Do you have WiFi? Yes, absolutely! You and your guest are welcome to connect free of charge.

Q: Do you have a Disability Lift? Yes, it is a platform lift that has a capacity of 2 persons or 250Kg

Q: Can my Band/Contractors use the lift? Yes, they are not advised to travel up or down with the items.

Q: Is there a Printer/Scanner we can use? Yes, absolutely!

Q: What Audio Visual equipment is available?

Data Projector & Large Screen [3m x 2m]
Wireless Microphone
Whiteboard
50" Wall mounted TV (great with a USB Stick or Chromecast.

Catering

Q: Can you provide Catering for my event? Yes, we can offer simple options for Morning & Afternoon Tea. We would require a budget and any dietary requirements.

Q: Can I arrange my own Caterer? Yes, absolutely!

Q: Can my Caterer use the Dishwasher in the Kitchen? Yes, absolutely!

Q: Can we use the Cooking Equipment in your Galley? Yes, we do charge a nominal fee for its use. It must be left in the same condition as you find it.

Q: Do you have Platters we can use? Yes, we have a wide selection of Boards & Platters you may use.

Q: Do you have Crokery & Cutlery? Yes, we have limited and mismatched items. It is best to use disposable or ask your Caterer to hire them.

Q: Do you have serving utensils? Yes, absolutely! Heaps, you are free to use.

Q: Do you have Linen available? No, it's best to hire yourself.

Q: Do you have circular tables? No, all our tables are rectangular.

Q: Is there an extra charge for cleaning? No, cleaning is included in your Venue Hire.

Deposit / Bond

Q: Do I need to pay a Deposit? Yes. We do require a deposit to hold the booking. Once you have accepted our quote, an Invoice will be sent for you to pay the $500 required deposit.

Q: Do you require a BOND? No. However, you may be asked to provide a credit card number for large, riskier events.

Cancellation

Q: Do you have a cancellation policy? Yes.
We are more than happy to assist if you wish to postpone the event; however, if you need to cancel, please contact us ASAP.

FULL refund of deposit if 7 days before your event. (less expences)
HALF refund of deposit if up to 48hrs prior to your event. (less expences)
NO refund if cancelled 48hrs before the event.

Bar Service

As we hold a Club Licence, we apply for a Special Liquor Licence for events where alcohol is served. IMPORTANT: The required deposit to confirm your booking must be paid before we can apply for the Special Licence.

Q: Do you charge me for the Special Licence? No, it is included in your Venue Hire UNLESS your guest list exceeds 100.

Q: How long does it take to obtain a Special Licence? 30 days.

Q: What time can we stay until? Midnight; the bar will close at 11:30 pm.

Q: Do I need to provide my Menu for the application? Please email a copy or attach it to your Event Enquiry.

Q: Can I bring my own beverages? NO, we do not allow any BYO; we can sell you anything you require.

Q: Can you open the bar at the end of our event? Yes, absolutely! Let's talk.

Q: Is there a minimum bar spend? No

Q: Can you invoice our Bar Tab? No, our policy is that all tabs must be settled at the end of your event.

Q: Do you accept Cash in the bar? No, we are a 'Cashless Venue'. We offer EFTPOS with Paywave.

Q: Is there an extra charge for Bar Staff? No, staff are included in your venue hire.

Q: Do you allow Yard Glasses or Shots? No, it is not part of our Host Responsibility Policy.